Position: (PHAM) Administrator and Volunteer Coordinator
Job ID: Administrator and Volunteer Coordinator
Date Listed: October 19, 2023
Closing Date: October 19, 2023
The Administrator and Volunteer Coordinator will facilitate all administrative duties of the Potter’s House Arts and Music department inclusive of but not limited to: scheduling, filing, daily correspondence with internal and external departments, event planning, dictation, project oversight and management. Duties also include coordinating volunteer and guest relations in accordance to directives given by Executive Director or Pastor of Worship.
Duties & Responsibilities: Responsibilities including but not limited to:
Facilitate and manage project management software and programs for PHAM department
Manage yearly event schedule for PHAM department
Weekly communications of volunteer updates, concerns and contact changes
Weekly communication of rehearsals, special events and room assignments to PHAM staff and volunteer admins
Manage monthly volunteer orientation with volunteer staff
Manage PHAM department open calls
Attend weekly PHAM staff meetings
Coordination of scheduling for all PHAM rehearsals, programs, meetings, and events
Produce reports, presentations and briefs
Coordinate “Guest Artist” relations and activities including but not limited to: accommodations, itineraries, schedules, product sales, and hospitality
Coordinate volunteers for conferences and special services as assigned
Developing leaders and build strong volunteer teams
Discretion and confidentiality
Bachelor Degree in related field
At least 3 years of experience
Demonstrate knowledge of best practices in the leading, development and assessment of the area of Administration.
Demonstrate knowledge of curriculum and program development and evaluation.
Ability to read, analyze, and interpret common financial reports and legal documents.
Superior communication skills, both written and oral.
Demonstrated strength in leadership.
Demonstrated strong interpersonal skills.
Ability to build and maintain relationships.
Ability to wait for events to occur without feeling any negative emotions and respond to situations positively, even in challenging times
Ability to remain calm in the time of crisis is critical
Ability to think on your feet.
Able to adhere to and meet critical deadlines and have a flexible work schedule.
Experience with technology applications.
Demonstrated organizational skills.
Ability to work effectively with all levels of employees.
401(k)/ 401K matching
Employee assistance program
Flexible spending account
Paid time off
Monday to Friday
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Such tasks shall be capable of being performed with reasonable accommodation, if necessary, that does not impair a business necessity or impose an undue business hardship and without presenting a direct threat to the safety to the applicant or others.
Click the button below to open your default email application and attach your resume.