Position: Administrative Assistant and Volunteer Coordinator
Job ID: Administrator and Volunteer Coordinator
Date Listed: October 19, 2023
Closing Date: October 19, 2023
Job Duties
The Administrative Assistant and Volunteer Coordinator will facilitate all administrative duties: scheduling, filing, daily correspondence with internal and external departments, event planning, dictation, project oversight and management. Duties also include coordinating volunteer and guest relations in accordance to directives given by Executive Director or Pastor of Worship.
Duties & Responsibilities: Responsibilities including but not limited to:
- Facilitate and manage project management software and programs.
- Manage yearly event schedule.
- Weekly communications of volunteer updates, concerns and contact changes.
- Weekly communication of rehearsals, special events and room assignments to staff and volunteer admins.
- Manage monthly volunteer orientation with volunteer staff.
- Manage the department open calls.
- Attend weekly staff meetings.
- Coordination of scheduling for all rehearsals, programs, meetings, and events
- Produce reports, presentations, and briefs.
- Coordinate “Guest” relations and activities including but not limited to accommodations, itineraries, schedules, product sales, and hospitality.
- Coordinate volunteers for conferences and special services as assigned.
- Developing leaders and building strong volunteer teams.
- Discretion and confidentiality.
Basic Qualifications:
- At least 3 years of experience in both administration and coordination
Preferred Qualifications:
- Demonstrate knowledge of curriculum and program development and evaluation.
- Ability to read, analyze, and interpret common financial reports and legal documents.
- Superior communication skills, both written and oral.
- Demonstrated strength in leadership.
- Demonstrated strong interpersonal skills.
- Ability to build and maintain relationships.
- Ability to wait for events to occur without feeling any negative emotions and respond to situations positively, even in challenging times
- Ability to remain calm in the time of crisis is critical
- Ability to think on your feet.
- Able to adhere to and meet critical deadlines and have a flexible work schedule.
- Experience with technology applications.
- Demonstrated organizational skills.
- Ability to work effectively with all levels of employees.
Benefits:
- 401(k)/ 401K matching
- Dental/Vision insurance
- Employee assistance program
- Flexible spending account
- Health/Life insurance
- Paid time off
- Tuition reimbursement
Schedule:
- 8-hour shift
- Monday to Friday
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Such tasks shall be capable of being performed with reasonable accommodation, if necessary, that does not impair a business necessity or impose an undue business hardship and without presenting a direct threat to the safety to the applicant or others.