Position: Executive Administrative Assistant to the Director
Job ID: Executive Administrative Assistant
Date Listed: April 26, 2023
Closing Date: July 26, 2023
Executive Administrative Assistant to the Director
The Executive Administrative Assistant is responsible for the coordination, and management of schedules, activities, and providing administrative support for the Executive Director of Information Technology.
Duties & Responsibilities: Responsibilities including but not limited to:
Performs complex and confidential secretarial functions including developing and typing taped dictation or written correspondence. Responds to routine external correspondence.
Manage Executive Director of Information Systems calendar and independently schedules appointments
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software
Screen incoming calls from staff, media, community and business leaders and correspondence and responds independently when possible
Prepare memorandums outlining and explaining communications procedures and policies to internal staff.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
Open, sort, and distribute incoming correspondence, including faxes and email
Develops and maintains positive relationships with collaborating organizations, and multiple internal departments throughout
Represent Executive Director in staff meetings and other functions when he is unable to attend
Organize programs, events, meetings or briefings by arranging for facilities and caterers, issuing information or invitations, and coordinating speakers.
Assist with project coordination between IT staff and third-party vendors
At least 5 years of experience
Proficient in Microsoft office suite … Outlook, Word, Excel, Power Point and Access
Ability to plan, assign, and direct work
Ability to effectively communicate with all levels of internal and external customers both written and verbally
Ability to work on a number of projects simultaneously in a timely fashion
Ability to create and maintain database and spreadsheet files
Ability to arrange complex and detail travel plans and itineraries, compile documents for travel-related meetings, and accompany Executive Director when requested
Experience with project management software (Asana, Jira, Monday, etc.)
401(k)/ 401K matching
Employee assistance program
Flexible spending account
Paid time off
Monday to Friday
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Such tasks shall be capable of being performed with reasonable accommodation, if necessary, that does not impair a business necessity or impose an undue business hardship and without presenting a direct threat to the safety to the applicant or others.
Click the button below to open your default email application and attach your resume.